Canadian Elite Volleyball Academy Platform Meeting Overview — March 15, 2026
Canadian Elite Volleyball Academy — Development Update • March 16, 2026
Canadian Elite Volleyball Academy Platform
Meeting Overview — March 15, 2026
Abstract
What started as a volleyball league management tool has evolved into a full-scale academy operations platform. The system manages every aspect of the academy: athlete and family registration, event creation and registration, coach credentialing and payroll, financial tracking, AI-powered coaching assistance, and board governance. The platform is role-aware — athletes, parents, coaches, referees, bookkeepers, board members, and administrators each see a tailored experience with only the tools and information relevant to their role.
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Platform Features
People & Community Management
- Self-Registration Portal — Parents register themselves and their athletes in a guided flow
- Community Profiles — Comprehensive profiles with volleyball history, achievements, and contacts
- Family Dashboard — All children's events, schedules, payments, and development in one place
- Multi-Guardian Support — Two-parent families, co-guardians, and custody schedules
- Emergency Contacts — Integrated into onboarding checklist
- Profile Completion Tracking — Guided checklists with progress bars for athletes, parents, and coaches
Event Management
- 5-Step Event Creation Wizard — Reusable templates for camps, clinics, leagues, private lessons, school programs
- Flexible Registration — Whole-event, per-date, and per-group models with capacity management
- Batch Registration Mode — Bulk registration for bridging Corsizio records
- Gym Rental Pool — Track and assign gym rental slots to event dates
- Suggested Events — Personalized recommendations on dashboards
Coach Management
- Coach Portal — Dashboard with development pathway, certifications, payroll, journal, and session tools
- 8-Phase Lifecycle Workflow — Visual progress from onboarding through active coaching
- Certification Tracker — Grouped progress (Safety, NCCP, Foundational, Development, Advanced) with level recommendations
- Academy Coach Levels — Structured tier system with pay scales, including SuperAdmin-assigned custom levels
- Coach Directory — Public-facing showcase of approved coaches
- CIF Onboarding — 7-step Continuous Improvement Framework
Staffing & Scheduling
- Automated Staffing Suggestions — Computes needs, detects conflicts, ranks coaches
- Schedule Conflict Detection — Overlapping events flagged for coaches, athletes, and venues
- Payroll Tracking — Hours logged, pay calculated by level, status tracked through payment
Financial Management
- Academy Store — E-commerce with Stripe checkout
- Central Financial Ledger — Unified transaction log, auto-populated from payment events
- Cost Analysis — Flags mismatches and events below break-even
- Bookkeeper Portal — Dedicated financial management view
- Family Payment History — Unified timeline across events, store, and balances
AI-Powered Tools (Penny)
- Penny Coach — AI volleyball assistant with role-aware conversations
- Daily Journal ("My Daily Set") — AI-powered training journal
- Athlete Development Profile — Holistic self-assessment system
- Event Builder, Parent Advisor, Content Writer — Specialized AI assistants
- Marketing Preview — Visitors see a compelling preview with sign-up prompts
Communication
- 28 Email Types — Automated via Resend: reminders, digests, confirmations, approvals
- Newsroom / Content Hub — Content management with audience targeting
- 3-Channel Messaging — Admin Notes, Coach-Parent, and Feedback
- Real-Time Notifications — In-app with automated scheduling
Governance & Oversight
- Board Dashboard — Read-only governance view with stats and financials
- Board Documents Hub — Upload and organize CEO Reports, Agendas, Minutes
- Admin Command Center — Unified operations hub with action items, health metrics, and all management tools
League Operations (Built-in)
- Full League Management — Scheduling algorithm, rankings, attendance, leaderboards
- Academy-League Integration — Link players to academy profiles
- Historical Rank Tracking — Per-athlete trend indicators
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Progress: Replacing External Services
| Service | What It Did | Status | |---------|------------|--------| | Corsizio | Event registration & payment | Replaced — Full event management with Stripe payments, batch registration for migration, transition messaging ready | | Sling | Staff/coach scheduling | Replaced — Staffing, availability, conflict detection, and payroll built in | | Mailchimp | Email & newsletters | Replaced — Resend-powered system with 28 email types, contact import available | | Static Website | Public web presence | Replaced — Landing page, public events, coach directory, store, and Penny preview |
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Development History (13 Major Builds)
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Possible Future Builds
- Online self-service payment for event registration (full Stripe checkout for parents)
- Automated payroll export for accounting software
- Parent mobile app
- Advanced analytics (development trends, attendance patterns, financial performance)
- Automated certificate generation for camps/clinics
- Sponsor & partnership management
- Volunteer tracking and management
- SMS notifications for time-sensitive alerts
- Multi-organization support (scale to other academies)
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Summary
The platform is substantially complete for day-to-day academy operations. All four external services have functional replacements built and deployed. The system is live, serving real users, and has been through 13+ development iterations with continuous improvements based on real operational feedback.
The immediate priorities are completing the domain transition to canadianeliteacademy.com, verifying email delivery, and continuing to onboard families from Corsizio.
Canadian Elite Volleyball Academy
elitevolleyball.training
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