Coach Workflow Completion

Canadian Elite Volleyball Academy — Development Update • April 18, 2026

--- title: Coach Workflow Completion ---

Coach Workflow Completion

What & Why

The staffing assignment system, coach portal, hour logging, evaluation submission, and payroll sections all exist — but the end-to-end coach experience has friction points. This task tightens the flow from assignment notification through to payment processing so coaches have a clear, guided workflow and admins can trust the pipeline is complete before approving payroll.

Done looks like

• Coach Portal "Assignments" tab shows a clear visual workflow tracker per assignment: Assigned → Accepted → Session Complete → Hours Submitted → Approved → Paid, with the current step highlighted
• Coaches who haven't responded to an assignment within 48 hours see a visual urgency indicator on their portal; admins see an "Overdue Response" flag in the Staffing Section
• After a session, the Coach Event Session page shows a "Post-Session Checklist" with clear completion states: Attendance recorded, Session journal written, Hours submitted, Evaluations completed — coaches can see what's still pending at a glance
• Hours submission includes a "Discrepancy Note" field when actual hours differ from scheduled hours by more than 30 minutes, giving admins context before payroll review
• Payroll Section shows a "Readiness" indicator per coach-event row: green if all post-session tasks are complete, yellow if some are pending, red if hours haven't been submitted — admins can filter by readiness status
• Evaluation completion status is visible in the Payroll Section so admins can see if evaluations are still pending before marking hours as processed

Out of scope

• Automated payment processing (Stripe Connect, direct deposit, etc.) — payroll remains manually marked as processed
• Real-time clock-in/clock-out or geo-fencing
• Coach scheduling/availability calendar
• Changes to the parent/family dashboard

Relevant files

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Canadian Elite Volleyball Academy
elitevolleyball.training