Volleyball Elite Academy development update

Volleyball Elite Academy Group Private Lesson Guardian Approval Group Private Lesson Guardian Approval Volleyball Elite Academy — Development Update • May 11, 2026 Group Private Lesson Guardian Approval What & Why When a parent books a private lesson and wants to include other athletes (up to 5 additional spots), the academy currently has no mechanism to notify or obtain consent from those athletes' guardians. This creates a liability and Safe Sport gap — any adult bringing a child to a private session should have explicit parental consent. This feature adds an invite-and-approve flow: the booking parent nominates athletes, each athlete's guardian(s) receive a notification to approve or decline, and the session fills only with confirmed participants. Done looks like On a private lesson registration/checkout, the booking parent can nominate up to 5 additional athletes by name search (searching existing academy members) or by entering a name + email if the athlete is not yet in the system Each nominated athlete's guardian(s) receive an email notification: "Your child [Name] has been invited to a private lesson on [Date] with [Coach]. Please approve or decline." Guardians can approve or decline from a link in the email (no login required for the decision, similar to the co-parent invite flow) or from a new "Pending Approvals" section on their family dashboard The booking parent can see the approval status of each invited athlete (Pending / Approved / Declined) from their family dashboard registration detail An athlete's spot in the lesson is confirmed only after their guardian approves; declined or unapproved spots can be offered to another invitee or left empty Admin (SuperAdmin / Coordinator) can see all pending guardian approvals for a private lesson in the event management view and can manually override/approve if needed Payment: each family is responsible for their own athlete's share; the invited athlete's guardian pays when they approve (or the booking parent can optionally cover all spots at checkout — a toggle at booking time) Out of scope Approvals for non-private-lesson events (camps, clinics, etc.) — private lessons only SMS notifications (email only for now) Automatic re-invitation if an invitee declines Guest athletes not in the system (search-only from existing academy members in this version) Relevant files - - - - Volleyball Elite Academy Reply to this email — we read every reply. You received this because you have an account with Volleyball Elite Academy. elitevolleyball.training