Automated Post-Event Flow

Canadian Elite Volleyball Academy — Development Update • April 8, 2026

Automated Post-Event Flow

What & Why

Currently, post-event follow-ups (feedback requests, thank-you emails) are entirely manual — an admin must remember to trigger them. Events also don't automatically transition from ACTIVE to EVALUATING to COMPLETED based on their dates. Automating this flow ensures every event gets proper follow-up, parents receive timely results summaries, and coaches are prompted to complete evaluations — without relying on admin memory.

Done looks like

• Events automatically transition to EVALUATING status when their last date passes (via the existing daily scheduler)
• When an event moves to EVALUATING, feedback request emails are auto-sent to all registered athletes/parents with a link to the feedback form
• A post-event summary email is sent to parents with key highlights: attendance summary, coach notes (if available), and a feedback link
• For league events, when a session is locked, individual session feedback requests are auto-sent
• The events management page shows which events are awaiting evaluations and which have had follow-ups sent
• Admins can still manually trigger follow-ups if needed (existing behavior preserved)

Out of scope

• Generating PDF certificates (separate future task)
• Changing the feedback form itself (already works well)
• Auto-completing events (admin should confirm evaluations are done before marking COMPLETED)

Relevant files

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Canadian Elite Volleyball Academy
elitevolleyball.training