Volleyball Elite Academy development update

Volleyball Elite Academy Event Summary Historical Record Event Summary Historical Record Volleyball Elite Academy — Development Update • May 30, 2026 Event Summary Historical Record What & Why Expand the existing per-event summary (today: attendance, athlete list, coach notes/suggestions, home-training) into ONE comprehensive Event Summary that becomes a permanent historical record for each event. It aggregates everything about the event in one place so the academy keeps a durable archive of what happened, who took part, what it cost, and how it went. This is a SEPARATE feature from the Monthly Coach Payroll process (Task #1384) and must be built AFTER it (it reuses payroll's coach-cost/period data for the cost review). Product decisions (confirmed with the user) Sequencing: Build AFTER the Monthly Coach Payroll work (depends on Task #1384). Visibility: The full comprehensive summary (costs, all comments, AI usage) is internal — SuperAdmins/Coordinators only by default. PLUS a SuperAdmin toggle/push system: a SuperAdmin can selectively push an edited, role-tailored view out to coaches, parents, athletes, and board records. Each audience gets its own curated subset (e.g. parents/athletes see a friendly recap, board sees participation + cost rollups), and the SuperAdmin controls what is included before pushing. Done looks like For any completed event, a SuperAdmin/Coordinator opens one Event Summary page that pulls together: event dates; full athlete list + participation/attendance; a staff report (who worked, roles, hours); comments from SuperAdmins, coaches, athletes, and parents; a cost review (gym costs + coach costs, ideally vs. registration revenue); reviews/ratings; and a record of AI support used for the event. The summary is saved as a durable historical record (it does not silently change if underlying data later shifts — it is a point-in-time archive, regenerable on demand by an admin). A SuperAdmin can edit/curate the record and toggle which sections are shared, then push a tailored view to selected roles: coaches (their event), parents, athletes, and a board-records view. Recipients only ever see the curated subset, never the full internal record. Participation history rolls up across staff, parents, and athletes so the academy can see longitudinal participation from these archived records. Out of scope (unless later requested) Equipment/inventory and incident/injury reporting (noted as gaps; not in this pass unless asked). Changing how attendance, evaluations, or payroll are captured (this feature READS those; payroll changes belong to Task #1384). Notes for the executor Existing infra to build on: table, , , , , , //, , AI usage via . Endpoints: , , coach evaluation routes. All cost/comment/AI data is internal-only at the source; enforce SuperAdmin/Coordinator gating server-side and never trust client role for the full record. The role-tailored push must store WHAT was shared per audience so recipients' endpoints return only the curated subset. Relevant files - - - - - - - - Volleyball Elite Academy Reply to this email — we read every reply. You received this because you have an account with Volleyball Elite Academy. elitevolleyball.training