Referee Quick Access & Arrival Notifications

What & Why

The current referee experience requires coordinators to manually generate links, copy them, and send them out separately. When a referee arrives at the gym, there's no automatic notification to the coordinator. This task improves the referee flow with: automatic email delivery of access links, a "referee arrived" notification system, a coordinator notification email setting (default in league settings, overridable per session), and QR codes for each court so referees can scan and go.

Done looks like

When a coordinator generates a referee access link and the referee has an email, the link is automatically emailed to them (no more copying and texting)
Leagues have a field in settings that persists across sessions
The coordinator page has an override field in the Referee Access Links section to change the notification email for the current session
When a referee clicks "Enter Referee Page" on their access screen, an email is sent to the coordinator notification email saying "[Referee Name] has checked in for Court [X] — [League Name], [Session Day]"
Each court's active access link section shows a QR code that can be printed or shown on screen; scanning it takes the referee directly to the access page
The existing referee data entry flow (scoring, attendance verification, change requests) is unchanged

Out of scope

Push notifications or SMS (email only for now)
Referee scheduling or shift management
Changes to the referee console scoring interface
Referee self-registration or account creation

Relevant files

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Canadian Elite Volleyball Academy
elitevolleyball.training

Elite Academy

Saturday, April 4, 2026